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I am the benefits admin at a large company of over 30,000 employees and we have quite a few problems with BCBS. This is what we counsel our employees to do.
You need to document every step that you've taken so far. The name of the person you talk to, their phone number at BCBS, the date of the call and what was said. Save copies of any letters you sent.
If you cannot back up what has happened so far, start now.
1. Call your agent or HR dept and tell them what has happened so far and request assistance. Give them a minimum of 5 business days to help you. Contact them several times during this 5 days to verify what is being done on your behalf.
2. Depending on what happens with your agent - Call BCBS, tell them you did not get you premium refund and request a new check be issued within the next 7 days. (it only takes 3 days to trace a previously cut check). Be sure to write down who you talked to, what date and what was said. During this call, ask for an address where you can send letters regarding this matter. You should try to contact the same person - or at least the same dept at BCBS at the appropriate time depending on what was discussed. Wait no long than 6 business days to contact them again for an update. Remember to document all your calls.
3. After the first call to BCBS or your agent, send a letter to that person verifying what was discussed. Send it return reciept, signature required. Save the reciept and a copy of the letter. If instructed you can send email - just make sure you save your sent letters.
4. After each phone call send out another letter - or email verifying what was discussed and with whom.
5. If this drags on more than 30 days and you are not satisfied with the progress contact your state insurance commissioner. They can advise you on how to proceed given the laws in your state and can likely intervene for you.
Good luck. BCBS is notoriously a pain in the everywhere. If you have too much trouble send me an IM here at DU and I'll get back to you with my contact information and will try to help.
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